If you want to start or join a team (or walk by yourself), you can register online by clicking the Register button on the top menu, next to the logo. The registration process will take you about 5 minutes, so you can do it while the coffee's perking. Note: When setting up your username, please do NOT use spaces.
A pledge form is sent to you via email automatically when you register for the WALK. Additional pledge forms can be found by visiting the Tools area of the website.
Please make cheques payable to 'Coldest Night of the Year' and write the name of the walker or team you are supporting on the memo line.
If you can't login or your username is not working, make sure you don't use any spaces in your name or password.
Absolutely! Walkers are encouraged to raise funds and work hard to achieve their fundraising goal.
Once you register online you can use the online fundraising system to send your friends and family a link to your personal fundraising page. There, they can give to you securely online by credit card. Alternately, you can download a pledge form, print it out and ask people face-to-face for support.
Keep them safe till WALK day - that's when you will present them with your pledge sheet during check-in.
You can also add these pledges online on your personal page - log in, click the "Fundraising" tab at left, then click "Enter $$ or Cheques" and add each pledge one by one.
Deposit the cheque in your bank account, then bring cash on WALK day, making sure you've recorded the donor name on your pledge sheet or online using the fundraising system. You can also pay the donation online with your own credit card in the name of the donor who gave you the cheque.
All post-WALK cheques can be mailed directly to 260-659 King St. East, Kitchener, ON, Canada, N2G 2M4
No, donations of cash and cheques of less than $20 are not receipted in order to minimize event-processing expenses.
Online donors who give securely with their credit cards get e-receipts within minutes of their donations sent directly to their provided email address. Be sure to check in junk mail/spam if the receipt doesn't turn up in inbox. A home or business mailing address must also be submitted as this is required for issuing tax receipts. If an email is not provided but the ground mail address is on record we will mail to this. Donors who give cheques or cash are receipted within 60 days of the event by regular post (for donations of $20 or more).
Add these pledges online on your personal page - log in, click the "Fundraising" tab at left, then click "Enter $$ or Cheques" and add each pledge one by one. Carefully type in the details of your donors' gifts or pledges (including their email address if you have it).
Note: No donor is ever contacted or solicited by the WALK, other than during the acknowledgement of their online donation, or when we mail them their receipt after the event.
Yes, all walkers must sign the waiver during check-in. Walkers 17 and under require the signature of a legal guardian (parent, teacher, youth leader, guardian).
The waiver form means you understand the risk of walking in the event, that in the event of injury you release the event, the volunteers and the operators of the event from any liability and, should your picture be taken on WALK day, you release the WALK to appropriately use your likeness in any future publications around the WALK. Consult your own legal counsel for additional input should you have any questions.
Choose the Location you'll be walking from the Locations page - if your location's route map has been finalized, it will be there. (If not, be patient, it'll be there soon.)
Registration opens at 4pm. The WALK routes open at 5pm and all walkers must be out on the route by 6pm.
Check-in for ALL walkers opens at 4 pm and closes at 6 pm. Walkers should have their pledge forms and any cash and cheques filled out and ready to go when they arrive.
To find your WALK's location, choose the city you are walking in from the Locations menu - everything you need is there, including start-finish location, address, map, contact numbers, emails, route descriptions, and most other location-specific details.
There are 5 km and 10 km routes available.
Depending on your fitness, the weather, congestion and ground cover, most walkers clip along at between 4-5 km/hour. So the shorter walk should take 60-90 minutes and the longer walk around 2-3 hours.
Yes, there will be rest stations along your route - check your location page for more details.
You normally would at least begin the WALK with your team, but depending on fitness levels and pace, you may end up spreading out along the route during the WALK.
We expect cold temperatures and precipitation. Watch the weather online prior to the walk carefully. Layers of clothing are good since you will certainly warm up during a long walk. Gloves, a warm ear-covering hat, glasses even for wind protection and a water/snow repellent jacket (preferably with a hood) are all good choices.
Footwear is really important. If there is snow or rain you need to have water-proof boots or shoes. Gloves and a scarf are a good idea also. After all, it is a February WALK in Canada...
WALK officials will monitor temperatures during the week leading up to the walk. If the temperature is becomes extremely cold, or if there is freezing rain- so much so that the safety of our walkers is in question - we may shorten or suspend the walk to safeguard their well-being.
Keep them safe till WALK day - that's when you will present them with your pledge sheet during check-in.
You can also add these pledges online on your personal page - log in, click the "Fundraising" tab at left, then click "Enter $$ or Cheques" and add each pledge one by one (you can print that whole list out and bring with you on WALK day too!).
Although we appreciate your dog's eagerness to support the WALK, we would ask that Fido sit this one out. There will be a variety of children and adults who might be nervous around dogs (even friendly ones!) and we want to make sure every participant can complete the WALK comfortably. The exception to the rule would be service dogs, of course.
Definitely! Once you've recorded your cash donations online, you can pay them through our website with your personal credit card to avoid lugging an envelope filled with cash around. Sign-in to your personal fundraising page and click on "Fundraising" at left. Then, click "Enter $$ or Cheques" at left. Scroll down to your list of pledges and click on the pledges you wish to pay, then click 'pay' next to any pledge. This will take you to a payment gateway to complete the transaction.
If you'd like to pay with personal cheque, be sure to enter your cash pledges online and then total your cash donations. Write out your cheque to "Coldest Night of the Year" and mark your name on the memo line. Bring this with you on WALK day with your completed list of pledges, and you're all set.
There is no registration fee for teams as a whole, but instead it works on an individual basis.
On average, walkers raise about $250 each, and most donors give around $40-$50, so it's a reachable goal!
In the weeks following WALK Day, we process all location bundles from coast to coast. Verifying all pledges takes us a few weeks -- you should see your donation totals updated by the end of March.
Email us at firstname.lastname@example.org and we'll take care of it for you.
Note: if you have collected cash or cheque pledges, please ensure that all donor names and addresses are carefully posted online in your fundraising centre. Don't send cash in the mail. Pay for cash with a personal cheque from you (or pay by credit online). Send all cheques with your pledge sheet (if applicable) to Blue Sea Philanthropy, 260-659 King St. East, Kitchener, ON, N2G 2M4, Attn: Coldest Night of the Year
The short answer is: yes. It would help us get a better handle on how many WALKers to expect on WALK Day if you could create a separate registration profile for each family member. You could route them all to the same email address or even post all donations under one family member's name for efficiency's sake, but each person should have their own profile.
For children under the age of 13, the registration fee of $25 is waived. For children aged 13-17, the $25 registration fee applies if they raise less than $75. As each donor gives $40-50 on average, this is definitely doable. Ask grandma and grandpa, teachers, neighbours - one dedicated evening of fundraising should do the trick.
First of all, don't hit "reply" to that notification email - that just goes to us. (We might giggle at you.) To thank your donors, you can log in to your personal page, click on "Fundraising", then click on "Thank and Manage Sponsors". Click on the envelope graphic next to your donor's name to send them a quick thank-you note. It's good etiquette (your Grandmother would be proud!), and a great way to connect with your donors on a personal level.
No - the $25 registration fee (which is required for adults over the age of 18 who raised less than $150, or youth aged 10-17 who raised less than $75) is NOT tax-deductible.
At the top of the page there is a 'Forgot Password?' link right next to the login button - click this to be taken to a password reset area, or just go ahead and click here.
Scarves are given to participants registering online and raising $200 by midnight on Dec 31. Treat this as a motivator!
For more info: click here
Toques are given out on WALK night to anyone who has either...
A. Fundraised the minimum amount required by age:
$75 for youth 17 and under, or
$150 for adults 18 and older
B. Paid the $25 registration fee online or on WALK night.
For more info, click here
To edit your personal goal:
To edit your team's goal (Team Captains only):
Note that this can only be performed by the participant who started the team (the Team Captain).
Be sure to click "Save" when you're finished!
Yes. If you have joined a team, your fundraising and sponsor totals will be reflected in both your team total and the overall event total.
You can change your walking distance by:
1. Logging in to your fundraising centre
2. Clicking the "Profile" tab at the top of the screen
3. Clicking the "Edit User Survey Questions" tab at left.
4. You can edit your distance selection in this screen and hit the "submit" button to save.
Definitely! Everyone who joins a team selects their own route distance during registration. You can have people walking multiple distances on the same team.
We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place physical, electronic and managerial procedures to safeguard and secure the information we collect online. For more info: click here
If you'd like to transfer one or more of your donations from your account to your teammate's, email us at email@example.com with the donor's name, their donation amount, and the name of the teammate you'd like us to move the donation to. We'll get it done! Note: we cannot split individual donations (ie from a single $50 donation, give $25 to one walker, and $25 to another).
Team Captains are the backbone of our event. Team Captains create their team online, recruit other people to walk on their team, encourage them in their fundraising efforts, and are the first line of communication if a walker has questions or needs help. On WALK Day, Team Captains rally their team together, congratulate them on a job well done, and walk with those who need a pal to walk alongside. Your job is to recruit and cheerlead your team to raise funds for your cause!
1. Print the waiver form, sign it (or have your parent guardian sign it if you are 17 and under) and have it ready to hand it. Waiver forms are available here
2. Print the "My Results" form under the "Download Forms" section of the Fundraising Portal to bring with you on WALK Day.
3. Gather your cash and cheques together, and be sure the amount of cash / cheques you have matches what you have recorded on your pledge form.
4. Check all of your cheque donations to ensure they are:
5. Indicate any donation that remains uncollected on your pledge form by highlighting and noting it on your form.
6. Go to your WALK location and hand in your cash (keep loose coin in sealable baggies or even better - convert to paper money), cheques, and pledge form, and then get walking!
You can print your My Results Form by:
1. Logging in to your personal fundraising page
2. On the left, click "Fundraising"
3. Beneath "Fundraising", click "Download Forms"
4. Then, click the option to have the My Results Form sent to your inbox. It should arrive within a few minutes -- be sure to check your email's junk/spam area in case it gets filtered there inadvertently.
All kids aged 12 and under must be accompanied by a parent or guardian who is walking with them and stays with them at all times. The 2km route is 'family friendly', but not intended for children walking alone.
A parent or responsible adult guardian must accompany youth under 12 on WALK Day to help them register/hand in their waiver form (signed by legal guardian), and must remain with them at all times. All youth under 18 must have a waiver signed by their legal guardian.
Due to the risk of ice, snow, and wet weather, the numbers of walkers involved, and the participation of children, seniors, and service animals in our event, participants are not permitted to run our routes. For those who would prefer to run, they may do so under their own oversight either earlier in the day or on another day, knowing that they would be running without our volunteer management and would not be covered under our insurance.
Runners can then participate on WALK Day with us by walking the route with their friends, families and neighbours.
Yes! Please email us at firstname.lastname@example.org and let us know a) the donor's name b) the amount of the donation, and c) the name of the participant you'd like it moved to. We'll make that change for you on our end.
In the future, make sure that the link you're sending out to donors is for your personal page, not your team page. You can check this by looking at your page -- does it show your name at the top? If so, you're in the right place. All donors should make sure that they see the participant's name at the top of the fundraising page before clicking "Donate".
No -- once a registration fee is entered into the system, it cannot be moved or converted into a donation. However, rest assured that your registration fee is forwarded to your local charity, just like donations are -- and, it is reflected in your location's overall fundraising total.