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FAQ: Event Day

If you have any questions you don't see addressed here, please email info@blueseaphilanthropy.org.

What do I do with the cash and cheques I collect?

Keep them safe till WALK day - that's when you will present them with your pledge sheet during check-in.


You can also add these pledges online on your personal page - log in, click the "Fundraising" tab at left, then click "Enter $$ or Cheques" and add each pledge one by one.

What do I do if a cheque gets written out to me rather than the WALK?

Deposit the cheque in your bank account, then bring cash on WALK day, making sure you've recorded the donor name on your pledge sheet or online using the fundraising system. You can also pay the donation online with your own credit card in the name of the donor who gave you the cheque.

Do I sign a waiver form?

Yes, all walkers must sign the waiver during check-in. Walkers 17 and under require the signature of a legal guardian.

What does the waiver form mean?

The waiver form means you understand the risk of walking in the event, that in the event of injury you release the event, the volunteers and the operators of the event from any liability and, should your picture be taken on WALK day, you release the WALK to appropriately use your likeness in any future publications around the WALK. Consult your own legal counsel for additional input should you have any questions.

Where can I find a route map?

Choose the Location you'll be walking from the Locations page - if your location's route map has been finalized, it will be there. (If not, be patient, it'll be there soon.)

When does the WALK begin?

Registration opens at 4pm. The WALK routes open at 5pm and all walkers must be out on the route by 6pm.

When do I check-in?

Check-in for ALL walkers opens at 4pm and closes at 6pm. Walkers should have their pledge forms and any cash and cheques filled out and ready to go when they arrive.

How long does it take to walk?

Depending on your fitness, the weather, congestion and ground cover, most walkers clip along at between 4-5 km/hour. So, the 5km should take you 60-90 minutes, and the 10km around 2-3 hours.

Do I walk with my team?

You normally would at least begin the WALK with your team, but depending on fitness levels and pace, you may end up spreading out along the route during the WALK.

What should I wear?

We expect cold temperatures and precipitation. Watch the weather online prior to the walk carefully. Layers of clothing are good since you will certainly warm up during a long walk. Gloves, a warm ear-covering hat, glasses even for wind protection and a water/snow repellent jacket (preferably with a hood) are all good choices.


Footwear is really important. If there is snow or rain you need to have water-proof boots or shoes. Gloves and a scarf are a good idea also. After all, it is a February WALK in Canada...

What about bad weather?

WALK officials will monitor temperatures during the week leading up to the walk. If the temperature is becomes extremely cold, or if there is freezing rain- so much so that the safety of our walkers is in question - we may shorten or suspend the walk to safeguard their well-being.

What do I do with my cash and cheques?

Keep them safe till WALK day - that's when you will present them with your pledge sheet during check-in.


You can also add these pledges online on your personal page - log in, click the "Fundraising" tab at left, then click "Enter $$ or Cheques" and add each pledge one by one (you can print that whole list out and bring with you on WALK day too!).

Can I bring my dog to the WALK?

Although we appreciate your dog's eagerness to support the WALK, we would ask that Fido sit this one out. There will be a variety of children and adults who might be nervous around dogs (even friendly ones!) and we want to make sure every participant can complete the WALK comfortably. The exception to the rule would be service dogs, of course.

How do I change my walking distance?

You can change your walking distance by:


1. Logging in to your fundraising portal

2. Clicking the "Profile" tab at the left

3. Clicking the "Edit User Survey Questions" tab at left.

4. You can edit your distance selection in this screen and hit the "submit" button to save.

What do I bring with me on WALK day?

1. Print the waiver form, sign it (or have your parent guardian sign it if you are 17 and under) and have it ready to hand it. Waiver forms are available here


2. Print the "My Results" form under the "Download Forms" section of the Fundraising Portal to bring with you on WALK Day.


3. Gather your cash and cheques together, and be sure the amount of cash / cheques you have matches what you have recorded on your pledge form.


4. Check all of your cheque donations to ensure they are:

  • payable to Coldest Night of the Year
  • current-dated (or earlier)
  • signed

5. Indicate any donation that remains uncollected on your pledge form by highlighting and noting it on your form.


6. Go to your WALK location and hand in your cash (keep loose coin in sealable baggies or even better - convert to paper money), cheques, and pledge form, and then get walking!

Can my kids WALK alone?

All kids aged 12 and under must be accompanied by a parent or guardian who is walking with them and stays with them at all times. The 2km route is 'family friendly', but not intended for children walking alone.


A parent or responsible adult guardian must accompany youth 12 and under on WALK Day to help them register/hand in their waiver form (signed by legal guardian), and must remain with them at all times during the event. All youth under 18 must have a waiver signed by their legal guardian.

Can I run the route instead of walking?

Due to the risk of ice, snow, and wet weather, the numbers of walkers involved, and the participation of children, seniors, and service animals in our event, participants are not permitted to run our routes. For those who would prefer to run, they may do so under their own oversight either earlier in the day or on another day, knowing that they would be running without our volunteer management and would not be covered under our insurance.


Runners can then participate on WALK Day with us by walking the route with their friends, families and neighbours.

My team gathered all of our pledges as a group. How do I add these to our fundraising total/hand these in on WALK Day?

Great work! To facilitate our processing of these donations, you must EITHER:

  • divide pledges up between team members in advance of WALK Day (especially if team members are adding these pledges online into their own accounts), so that each team member is handing in their own pledge form and donation amount at registration, or
  • enter all money you gathered as donations under the Captain's personal account, understanding that you can still use what you raised to cover the registration fee requirements for each of your team members.

If you choose to enter all money under the Captain's account, when your team arrives on WALK Day, just explain to the registration volunteer that your total is meant to help all members on your team reach their fundraising minimum. For example, if your team of 4 raised $1,000, it would be as if each of you had raised $250 - you've definitely met your minimums!

Is there a deadline for registering online?

No - you can register online at any time leading up to WALK Day. Of course, we recommend you register early so that you can use the weeks before WALK Day to raise lots of funds for your charity!

TopQuestions about Coldest Night or Blue Sea Philanthropy?
info@blueseaphilanthropy.org | 1.877.743.3413

National Sponsors

The Printing House

About
Blue Sea

An event by Blue Sea Philanthropy

© 2016 Blue Sea Philanthropy

A Registered Canadian Charity

CRA#: 819882655RR0001

Toll Free: 1.877.743.3413

260-659 King St. East,

Kitchener, ON, N2G 2M4

coldest_night

Sleep in. Ride your bike. See some friends. (and fundraise like crazy on Monday!)#enjoy #ride2016 [link]Jul. 29, 2016 at 5:13 am