RegisterGet walking!
Start/Join a team
DonateFind a walker
Give to a team
LocationsFind a nearby WALK!
Info, maps + more
VolunteerHelp out in a
location near you!
Share #cnoy16

FAQ: Preparation

If you have any questions you don't see addressed here, please email

Where do I get a pledge form?

A pledge form is sent to you via email automatically when you register for the WALK. Additional pledge forms can be found by visiting the Tools area of the website.

Is this a fundraiser?

Absolutely! Walkers are encouraged to raise funds and work hard to achieve their fundraising goal to support the charity they are walking for.

How do I raise money?

Once you register online you can use the online fundraising system to send your friends and family a link to your personal fundraising page. There, they can give to you securely online by credit card. Alternately, you can download a pledge form, print it out and ask people face-to-face for support.

What do I do with the cash and cheques I collect?

You can add these pledges online on your personal page - log in, click the "Fundraising" tab at left, then click "Enter $$ or Cheques" and add each pledge one by one.

These can be brought with your pledge forms and any cash you collect for registration on event day or sent in to Head Office. Just be sure to include your pledge form or 'my results' form if you send in by mail.

Coldest Night of the Year

Unit 260-659 King Street East

Kitchener, ON

N2G 2M4

What do I do if a cheque gets written out to me rather than the WALK?

Deposit the cheque in your bank account, then bring cash on WALK day, making sure you've recorded the donor name on your pledge sheet or online using the fundraising system. You can also pay the donation online with your own credit card in the name of the donor who gave you the cheque.

How do I post pledges of cash of cheques?

Add these pledges online on your personal page - log in, click the "Fundraising" tab at left, then click "Enter $$ or Cheques" and add each pledge one by one. Carefully type in the details of your donors' gifts or pledges (including their email address if you have it).

Note: No donor is ever contacted or solicited by the WALK, other than during the acknowledgement of their online donation, or when we mail them their receipt after the event.

How long does it take to walk?

Depending on your fitness, the weather, congestion and ground cover, most walkers clip along at between 4-5 km/hour.

5km should take you 60-90 minutes

10km around 2-3 hours

Are there rest stations along the route?

Yes, there will be rest stations along your route - check your location page for more details.

What should I wear?

We expect cold temperatures and precipitation. Watch the weather online prior to the walk carefully. Layers of clothing are good since you will certainly warm up during a long walk. Gloves, a warm ear-covering hat, glasses even for wind protection and a water/snow repellent jacket (preferably with a hood) are all good choices.

Footwear is really important. If there is snow or rain you need to have water-proof boots or shoes. Gloves and a scarf are a good idea also. After all, it is a February WALK in Canada...

What about bad weather?

WALK officials will monitor temperatures during the week leading up to the walk. If the temperature is becomes extremely cold, or if there is freezing rain- so much so that the safety of our walkers is in question - we may shorten or suspend the walk to safeguard their well-being.

I'd like to pay my cash donations by personal cheque or credit card. Can I do this?

Definitely! Once you've recorded your cash donations online, you can pay them through our website with your personal credit card to avoid lugging an envelope filled with cash around. Log in to your fundraising portal and click on "Fundraising" at left. Then, click "Enter $$ or Cheques" at left. Scroll down to your list of pledges and click on the pledges you wish to pay, then click 'pay' next to any pledge. This will take you to a payment gateway to complete the transaction.

If you'd like to pay with personal cheque, be sure to enter your cash pledges online and then total your cash donations. Write out your cheque to "Coldest Night of the Year" and mark your name on the memo line. Bring this with you on WALK day with your completed list of pledges, and you're all set.

I am planning to attend the WALK with my family. Do we all need to register?

The short answer is: yes. It would help us get a better handle on how many participants to expect on WALK Day.

Create a separate registration profile for each family member. You could route them all to the same email address or even post all donations under one family member's name for efficiency's sake, but each person should have their own profile.

Do my children need to pay the registration fee?

For children under the age of 13, the registration fee of $25 is waived. For children aged 13-17, the $25 registration fee applies if they raise less than $75. As each donor gives $40-50 on average, this is definitely doable. Ask grandma and grandpa, teachers, neighbours - one dedicated evening of fundraising should do the trick.

Reminder: the registration fee is non-refundable and will NOT generate a tax receipt

What do I bring with me on WALK day?

1. Print the waiver form, sign it (or have your parent guardian sign it if you are 17 and under) and have it ready to hand it. Waiver forms are available here

2. Print the "My Results" form under the "Download Forms" section of the Fundraising Portal to bring with you on WALK Day.

3. Gather your cash and cheques together, and be sure the amount of cash / cheques you have matches what you have recorded on your pledge form.

4. Check all of your cheque donations to ensure they are:

  • payable to Coldest Night of the Year
  • current-dated (or earlier)
  • signed

5. Indicate any donation that remains uncollected on your pledge form by highlighting and noting it on your form.

6. Go to your WALK location and hand in your cash (keep loose coin in sealable baggies or even better - convert to paper money), cheques, and pledge form, and then get walking!

My team gathered all of our pledges as a group. How do I add these to our fundraising total/hand these in on WALK Day?

Great work! To facilitate our processing of these donations, you must EITHER:

  • divide pledges up between team members in advance of WALK Day (especially if team members are adding these pledges online into their own accounts), so that each team member is handing in their own pledge form and donation amount at registration, or
  • enter all money you gathered as donations under the Captain's personal account, understanding that you can still use what you raised to cover the registration fee requirements for each of your team members.

If you choose to enter all money under the Captain's account, when your team arrives on WALK Day, just explain to the registration volunteer that your total is meant to help all members on your team reach their fundraising minimum. For example, if your team of 4 raised $1,000, it would be as if each of you had raised $250 - you've definitely met your minimums!

TopQuestions about Coldest Night or Blue Sea Philanthropy? | 1.877.743.3413

National Sponsors

The Printing House

Blue Sea

An event by Blue Sea Philanthropy

© 2016 Blue Sea Philanthropy

A Registered Canadian Charity

CRA#: 819882655RR0001

Toll Free: 1.877.743.3413

260-659 King St. East,

Kitchener, ON, N2G 2M4


Over $80,000 in additional fundraising since RIDE Day. So exciting! Look at these happy participant and volunteer f… [link]Oct. 13, 2016 at 9:44 am