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FAQ: Registration

If you have any questions you don't see addressed here, please email info@blueseaphilanthropy.org.

How do I register to WALK?

If you want to start or join a team (or walk by yourself), you can register online by clicking the Register button on the top menu, next to the logo. The registration process will take you about 5 minutes, so you can do it while the coffee's perking. Note: When setting up your username, please do NOT use spaces.

Why is my username not accepted when registering?

If you can't login or your username is not working, make sure you don't use any spaces in your name or password.

How do I raise money?

Once you register online you can use the online fundraising system to send your friends and family a link to your personal fundraising page. There, they can give to you securely online by credit card. Alternately, you can download a pledge form, print it out and ask people face-to-face for support.

Do I sign a waiver form?

Yes, all walkers must sign the waiver during check-in. Walkers 17 and under require the signature of a legal guardian.

What does the waiver form mean?

The waiver form means you understand the risk of walking in the event, that in the event of injury you release the event, the volunteers and the operators of the event from any liability and, should your picture be taken on WALK day, you release the WALK to appropriately use your likeness in any future publications around the WALK. Consult your own legal counsel for additional input should you have any questions.

When do I check-in?

Check-in for ALL walkers opens at 4pm and closes at 6pm. Walkers should have their pledge forms and any cash and cheques filled out and ready to go when they arrive.

What do I do with my cash and cheques?

Keep them safe till WALK day - that's when you will present them with your pledge sheet during check-in.


You can also add these pledges online on your personal page - log in, click the "Fundraising" tab at left, then click "Enter $$ or Cheques" and add each pledge one by one (you can print that whole list out and bring with you on WALK day too!).

Is there a registration fee for the WALK? Is the fee for teams or individuals?

There is no registration fee for teams as a whole, but instead it works on an individual basis.


  • If you are 18+ years of age and raise less than $150, the registration fee is $25.
  • If you are 13-17 years of age, and you raise less than $75, the registration fee is again $25.
  • If you are under 12 years of age, the registration fee is waived.

On average, walkers raise about $250 each, and most donors give around $40-$50, so it's a reachable goal! Reminder: the registration fee is non-refundable and will NOT generate a tax receipt

The WALK is over, but I don't see the cash/cheques I handed in on WALK night reflected on my fundraising page yet. Why?

In the weeks following WALK Day, we process all location bundles from coast to coast. Verifying all pledges takes us a few weeks -- you should see your donation totals updated by the end of March.

I need to cancel my registration as a participant in the WALK - how do I do that?

Email us at info@blueseaphilanthropy.org and we'll take care of it for you.


Note: if you have collected cash or cheque pledges, please ensure that all donor names and addresses are carefully posted online in your fundraising centre. Don't send cash in the mail. Pay for cash with a personal cheque from you (or pay by credit online). Send all cheques with your pledge sheet (if applicable) to Blue Sea Philanthropy, 260-659 King St. East, Kitchener, ON, N2G 2M4, Attn: Coldest Night of the Year

I am planning to attend the WALK with my family. Do we all need to register?

The short answer is: yes. It would help us get a better handle on how many WALKers to expect on WALK Day if you could create a separate registration profile for each family member. You could route them all to the same email address or even post all donations under one family member's name for efficiency's sake, but each person should have their own profile.

Do my children need to pay the registration fee?

For children under the age of 13, the registration fee of $25 is waived. For children aged 13-17, the $25 registration fee applies if they raise less than $75. As each donor gives $40-50 on average, this is definitely doable. Ask grandma and grandpa, teachers, neighbours - one dedicated evening of fundraising should do the trick.


Reminder: the registration fee is non-refundable and will NOT generate a tax receipt

I've chosen to pay the $25 registration fee. Will I receive a charitable tax receipt?

No - the $25 registration fee (which is required for adults over the age of 18 who raised less than $150, or youth aged 10-17 who raised less than $75) is NOT tax-deductible.

I've forgotten/lost/misplaced my password/username/email - how can I retrieve it?

At the top of the page there is a 'Forgot Password?' link right next to the login button - click this to be taken to a password reset area, or just go ahead and click here.

If I pay the $25 registration fee, do I get a hat and/or scarf?

Scarves are given to participants registering online and raising $200 by midnight on Dec 31. Treat this as a motivator!

For more info: click here


Toques are given out on WALK night to anyone who has either...

A. Fundraised the minimum amount required by age:

$75 for youth 17 and under, or

$150 for adults 18 and older

B. Paid the $25 registration fee online or on WALK night.

For more info, click here


Reminder: the registration fee is non-refundable and will NOT generate a tax receipt

How do I change my team name?

Note that this can only be performed by the participant who started the team (the Team Captain).


  • Log in to your fundraising portal
  • On the left, click the "Team" tab
  • On the left, click "Edit Team Info".

Be sure to click "Save" when you're finished!

What does a Team Captain do?

Team Captains are the backbone of our event. Team Captains create their team online, recruit other people to walk on their team, encourage them in their fundraising efforts, and are the first line of communication if a walker has questions or needs help. On WALK Day, Team Captains rally their team together, congratulate them on a job well done, and walk with those who need a pal to walk alongside. Your job is to recruit and cheerlead your team to raise funds for your cause!

What do I bring with me on WALK day?

1. Print the waiver form, sign it (or have your parent guardian sign it if you are 17 and under) and have it ready to hand it. Waiver forms are available here


2. Print the "My Results" form under the "Download Forms" section of the Fundraising Portal to bring with you on WALK Day.


3. Gather your cash and cheques together, and be sure the amount of cash / cheques you have matches what you have recorded on your pledge form.


4. Check all of your cheque donations to ensure they are:

  • payable to Coldest Night of the Year
  • current-dated (or earlier)
  • signed

5. Indicate any donation that remains uncollected on your pledge form by highlighting and noting it on your form.


6. Go to your WALK location and hand in your cash (keep loose coin in sealable baggies or even better - convert to paper money), cheques, and pledge form, and then get walking!

Can my kids WALK alone?

All kids aged 12 and under must be accompanied by a parent or guardian who is walking with them and stays with them at all times. The 2km route is 'family friendly', but not intended for children walking alone.


A parent or responsible adult guardian must accompany youth 12 and under on WALK Day to help them register/hand in their waiver form (signed by legal guardian), and must remain with them at all times during the event. All youth under 18 must have a waiver signed by their legal guardian.

Can you change my registration fee into a donation, or move it to my team's fundraising total?

No -- once a registration fee is entered into the system, it cannot be moved or converted into a donation. However, rest assured that your registration fee is forwarded to your local charity, just like donations are -- and, it is reflected in your location's overall fundraising total.


Reminder: the registration fee is non-refundable and will NOT generate a tax receipt

My team gathered all of our pledges as a group. How do I add these to our fundraising total/hand these in on WALK Day?

Great work! To facilitate our processing of these donations, you must EITHER:

  • divide pledges up between team members in advance of WALK Day (especially if team members are adding these pledges online into their own accounts), so that each team member is handing in their own pledge form and donation amount at registration, or
  • enter all money you gathered as donations under the Captain's personal account, understanding that you can still use what you raised to cover the registration fee requirements for each of your team members.

If you choose to enter all money under the Captain's account, when your team arrives on WALK Day, just explain to the registration volunteer that your total is meant to help all members on your team reach their fundraising minimum. For example, if your team of 4 raised $1,000, it would be as if each of you had raised $250 - you've definitely met your minimums!

Can you move me to a different team (or remove me from a team so that I can start a new one)?

Yes -- this is a change that we need to make at HQ. Contact us and we'll either a) remove you from the team, so that you can start or join a new one, or b) move you to a new team (if you know which one you'd like to join).

Is there a deadline for registering online?

No - you can register online at any time leading up to WALK Day. Of course, we recommend you register early so that you can use the weeks before WALK Day to raise lots of funds for your charity!

Is there a limit to how many people can join a team?

No -- you can have as many people join your team as you'd like! There is no limit.

I'm looking for my donation on my credit card statement, but can't find it. Help!

If you donate or pay your registration fee by credit card/Paypal, our charity's legal name will appear on your statement - Blue Sea Philanthropy.

I see a charge from Blue Sea Philanthropy on my credit card statement - is that you?

Yes! If you donate or pay your registration fee by credit card/Paypal, our charity's legal name will appear on your statement - Blue Sea Philanthropy.

TopQuestions about Coldest Night or Blue Sea Philanthropy?
info@blueseaphilanthropy.org | 1.877.743.3413

National Sponsors

The Printing House

About
Blue Sea

An event by Blue Sea Philanthropy

© 2016 Blue Sea Philanthropy

A Registered Canadian Charity

CRA#: 819882655RR0001

Toll Free: 1.877.743.3413

260-659 King St. East,

Kitchener, ON, N2G 2M4

coldest_night

We know you like to WALK but do you like to RIDE too?Our @Rideforrefuge event will directly support @WelcomeHKW [link]Retweeted from @KW_CNOYMay. 13, 2016 at 11:56 am